One form, one press
Upload the document — a PDF, or a JPEG, PNG or WebP photo of it, up to 10 MB — say which location and issue type it is for, and enter the supplier, date and amount. Suppliers you have used before are offered as you type.
Invoices
File a supplier's bill against the location and issue type it paid for. CineScope keeps the document and the figures together, so "how much have we spent on heating at this building this year?" and "who do we call?" both have answers.
A 20-minute walkthrough on your own locations. We reply within one business day, and every plan is backed by our 30-day guarantee.
An accounting system knows who was paid and not what broke. A maintenance log knows what broke and not who was paid. CineScope already knows how often a screen went dark this year and for how long; filed invoices add what fixing it cost, under the same issue types the faults were reported under.
Totals are kept in your one currency — an invoice in any other is shown beside the total, never converted at a rate somebody could argue with — and the feature stays off until the account admin switches it on.
Upload the document — a PDF, or a JPEG, PNG or WebP photo of it, up to 10 MB — say which location and issue type it is for, and enter the supplier, date and amount. Suppliers you have used before are offered as you type.
Switch it on and the model reads the supplier, invoice number, date, amounts and contact details into the form, plus the location and issue type where it can tell. A person checks it and presses File it. Each read uses one AI token.
The same bill filed twice is how a total quietly doubles. Same supplier and invoice number — or same supplier, day and amount — and the form stops to say so, so a person decides whether it is a second visit or the same bill twice.
A supplier's phone number and email are kept with the supplier and fill themselves in next time. Ask the AI assistant who to call about the heating at a building and it answers from the suppliers paid for that kind of work there, most recent first.
The invoices page totals spend by location and by issue type over whatever dates you choose. The AI assistant answers the same questions in words, and puts a building's spend beside its emergencies and the days out of service they came to over the same window. An inspection visit can be linked to the invoice that paid for it, and the Compliance page then says what the last twelve months of visits cost.
Admins see every invoice. General managers and maintenance accounts can file invoices against their own buildings and see only the ones they filed themselves — never what the office paid a contractor — and notes kept against a supplier are not shown to maintenance accounts. Any list downloads as a spreadsheet, and the documents download in a folder per location with that spreadsheet beside them.
No, and it does not try to be. It keeps your supplier invoices against the buildings and issue types they paid for, so spend can be read beside what went wrong. The invoices are yours, and a backup carries the figures rather than the documents, so keep your own copies of the originals.
No. Reading an invoice is optional and off until it is switched on. When it is on, the model fills in the form — supplier, invoice number, date, amounts, contact details and, where it can tell, the location and issue type — and a person checks it and presses File it. Nothing is saved without that press, and the amount is always confirmed by a person. Each read uses one AI token; with none left, the form simply comes up empty to be typed.
No. Admins see every invoice. General managers and maintenance accounts can file invoices against their own buildings and see only the invoices they filed themselves, and the AI assistant's spend answers to them are limited the same way.
Yes. Any filtered list downloads as a spreadsheet, with amounts as decimals and the currency in its own column. The documents download too, in a folder per location with the same spreadsheet beside them naming each file. One download carries up to 40 MB of documents; narrow the dates or pick one location for more.
Totals are kept in the one currency your account deals in. An invoice in anything else is shown beside the total rather than folded into it, because converting it would need the exchange rate on that invoice's own date, and any rate chosen would be arguable.
It is off until the account admin switches it on, because it starts holding your suppliers, your documents and what your buildings cost to run. Reading invoices with the AI is a second switch, also off by default.
The faults behind the bills are worked in the case monitor, and the visits they pay for are kept under inspections. Back to all features.
A 20-minute walkthrough on your own locations. We reply within one business day, and every plan is backed by our 30-day guarantee.